1) Called to Order at 7:10pm in the City Council Chambers.
Exec. Comm. Members Present: Randy Romenesko, Leslie Swenson, Annette West, Sharon Keeney-Olson, Cheri Kruschek, Pat Hahn, John Hager, Lew Tobin

Other Parents Present: Mark and Kaye Hubert

2) Review Lottery Procedures:

- If we get more applicants than openings (it looks like we¹ll have 8 to 10 openings) we¹ll need to use a lottery, but the current board isn't clear on the details of the procedures. John Hagar had contacted Judith Nilesen at the AK Dept. of Ed. to ask about lottery requirements and received the attached e-mail (requirements include: 1) an open enrollment period which is well advertised, 2) application deadlines must be set, but students already enrolled may be exempt, and 3) other children exempt from a lottery include: siblings of current students, members of founding families, and public school students who¹s school is changed to a charter school). We also know it has to be held in a public place where anyone can observe who wishes to do so. Randy also suggested it be a double blind lottery (with names assigned a number by one group, the numbers put in a hat, and then a separate group pulls out the numbers).
Since a lottery hasn¹t been needed to date, the specifics of one haven¹t been determined and there are lots of possibilities (for example: Should we only take 5th and 6th graders who will be staying with the program for the 4 years, or fill the 7th and 8th grade vacancies with more 7th and 8th graders?). Since we don't know yet if one will be needed this year, we'll wait until the application deadline of the 30 th. We¹ll meet that night to see how many pplications and open spots we have. If a lottery is needed, we¹ll decide on specifics and send out notices to the concerned families. Even if a lottery isn't needed this year, the Board/Exec. Comm. will determine them for next
year.

3) Parent Appeal:

- Mark and Kaye Hubert were present to ask that their son, a student at ACSA this past year, be allowed to reserve a spot for the 02/03 school year even though his Letter of Intent (which would reserve his spot) had not been turned in by the March 22 deadline. The Board asked why they'd missed the deadline after it was clearly printed on the form and they were reminded by e-mail 3 different times. Their statement was that the form was misplaced when they received it in February and they were changing their internet server when the reminders went out. They claim
they were never contacted in person or over the phone about any of the process until it was too late. They noticed the problem on March 25 (Monday) and when they tried to turn in the Letter of Intent, they were told they'd have to appeal to the Board. The Board couldn't find any guidelines in our Charter about this subject (except that current students are exempt from the lottery) so we'll have John Hager ask the State if there are any items in the State Charter which would help us. Randy will call Mr. and Mrs. Hubert and let them know our decision after we've had a chance to review the State's information.

4) Changing of the Guard/Selection of Officers:

-Since none of the members really wants to be President and have all of the responsibility, the whole Board will divide up projects and work items. Leslie Swenson will continue to type up meeting minutes and get them out to all the Parents of the ACSA students.

-An important note to all Parents of the ACSA students:

Having a child enrolled as a student at the ACSA Charter School automatically makes you a
member of the Parent Advisory Board. The Executive Committee is just a small group of
those parents who are willing to help direct the school and make policy decisions. Every
member of the Board as well as all concerned members of the general public are welcome
and encouraged to attend any Parent Advisory Board meeting.

- April 19-20 is the State Charter School Conference in Anchorage. Lisa thought she could attend, but is not able to. Annette will be in Anchorage, but could only attend part of the sessions. Pat may be able to attend, but isn't sure. John may be able to attend but also isn't sure. Annette will verify if she can get there for Friday's meetings and Pat will look into attending the Saturday ones. Cheri will work on tickets and admission fees.

5) Application Packet and Open House:

- Three members have reviewed the packet for errors. Leslie will combine them and get the corrections to Todd Hindman. Cheri will check with Lisa and Todd to see if they have arranged refreshments or if parents need to bring some in. Cheri will also check with Todd and Lisa every day to see if there are any new applications. As a board member, she'll pick up and date any applications and be responsible for them. The Open House will be held at the ACSA from 7pm to 8pm on Thurs., April 11. We¹ll accept applications until April 18 at 3pm. The Exec. Committee of the Board will meet that evening to count applications and see if a lottery will be needed and to establish procedures for a lottery to be held on April 30.

6) Budget Meetings and School District Items:

- A budget meeting is set with Amy Lujan for Tues, 4/9 at 3:30pm. Board members are encouraged to be there with Todd. The School District also has a work session on Mon. April 22 at 6pm which we should attend.

- There is also an e-mail from Stan Lujan asking that we meet with him, H. Anderson and M. Looney about scheduling issues (lunch room), buses, access issues, etc. for next year. Some parents have also voiced concerns over comments made by Mr. Looney regarding ACSA students' access to music programs, sports, buses and lunch programs. Mr. Looney has also called ACSA "elitist" at some professional meetings that Mrs. Leeper has attended. We obviously need to meet with Mr. Looney to see if we can¹t clear up his misconceptions about the school. ACSA is a Charter School within the Nome Public School District. As such, and according to our charter with the NPSD, we have "full access to the public school resources". This may be what Mr. Lujan wants to meet about.

7) Date of next Meeting: Thurs., 4/18/02 at 7:00 pm.