Called to Order: 8:30pm at ACSA
Exec. Comm. Members Present: John Hager, Lew Tobin, Pat Hahn, Randy Romenesko, Leslie Swenson, Annette West

Comm. Members Not Present: Sharon Keeney-Olson Cheri Kruschek

Staff Present: Todd Hindman Lisa Leeper Hank Irelan

1) Current Budget Update: -John and Lew (with input from Todd, Lisa and Hank) are currently in negotiations with Superintendent, Stan Lujan, and Financial Administrator, Amy Lujan, regarding this year's budget and next year's budget. See attached form for the most recent figures.
The current year¹s figures have the following notes: -ACSA has been charged $1,500 for substitutes and $600 for overtime this past year. We are challenging these line items since
both are due to Hank Ireland¹s work as Athletic Director earlier this year. It was clearly stated to both Hank and ACSA that the money for his Athletic Director responsibilities would NOT come out of the ACSA budget. Furthermore, these changes to our budget were made by the School District Offices without ACSA's knowledge or authorization.

-The Charter School Grant for FY02 still has $3,375 due to ACSA with $14,468 already received. John will contact the State Charter School office to see when we can expect the outstanding funds.

-There should be $2,000 to $3,000 ³left over² from last year. This is based on the $148,000 "cap" Mike Murphy asked the school to operate under (with a "gentlemen's agreement") at last year's School Board meeting. One of the first items we'd like to cover with this "left over" money is finally reimbursing Lisa Leeper's moving expenses. She was promised this by ACSA, but was
has not received them. The amount of the reimbursement will depend, in part, on the outcome of this year's budget negotiations (see notes about substitutes and overtime), so will be determined at our next meeting.

-Hank is working with a Gates Grant to look at the vitals (heart rate, etc.) of students as they exercise.

-There is a list of actions the Exec. Comm. needs to take in the near future:
April: Recruitment of Students, Final Purchase Requests, Charter School Conference in Anch., Finalize Contract and Track Budget Process, Give School Board Expected Student Count
May: Look at Report Cards, Review Surveys
June: End of Year Report
Aug.: State School Designation may arrive

2) 2003 Budget: The budget for next year (FY03) is also being worked on by John, Lew, Todd and Amy. There is even more input from the teachers on this topic since all line items have to be supported by a specific purchase request from the teachers. There are a few notes for it:

-The Teacher Physicals are paid for by the school and only Todd will need one in 2003, so this line item is much lower than last year.

-The Subs/Temp. line should be reduced to $500 rather than the $1,500 the School Dist. mistakenly charged us last year.

-Overtime should also be eliminated since it was mistakenly added to this past year's budget.

-At this point it leaves $17,943 for all the teaching supplies on Todd and Lisa's "Needs List" . This "Needs List" totaled $27,000, this includes replacement of of the computers (since they're all over 3 years old).

-This leaves us will a total of $145,830 in projected expenses.

-According to the Charter School Budget Formula as established by law (AK 14.03.260) Income can be figured by finding: # of students (40) x Foundation Formula Rate ($4010) = Operating Revenue ($160,400) This figure, plus the $3,375 still due from the Charter School Grant, makes an Income of $163,775 (without any additional grants).

-A reminder that $10,000 was "borrowed" from the ACSA accounts by the Nome Public School District to balance their budget in Oct. 2001. That item has not been repaid.

-ACSA should consider applying for a grant from NSCDC in FY03. It's meeting in Nome this week and it might be a good group to write a grant application to, especially for marine research. We should also check with Josh Weinsein to find where he got fundingto replace the High School¹s computers.

3) Returning Students/Application Process for New Students

- We looked at the class list of "reserved" spots for returning students and their siblings. Thirty-two places have been reserved, but 3 of those are questionable, so 32 to 29 places will be needed for returning students and siblings. That leaves 8 to 11 spots to be filled.

-The Open House is set for Thursday, April 11 7-8 pm at the School.

-If we get more applications in before the deadline of the 30th, we¹ll have to use a lottery. Since there are lots of questions about the details of this, John will look into the existing lottery rules and we'll meet to review them before the Open House.

4) Changing of the Guard/Selection of Officers:

-Since Sharon and Cheri are absent, it was difficult to elect officers. Leslie volunteered to be Secretary and to get out notices about the next meeting to everyone. The other officers will have to wait until we're all present. John will continue for the next few meetings, but wants to bow out as soon as possible.

-Since their kids are no longer in the program, John, Lew and Pat would like to stay a part of the ACSA (to provide continuity and information), but in a diminished capacity. Randy suggested "ex-offico" positions be formed in this case. So they will have a less active status but remain part of the Parent Advisory Board for ACSA. The Board agreed to this.

5) Closing Comments:
- John acknowledged Lisa¹s efforts to get the Juneau Jumpers up to Nome for the Iditarod. He'd also like to send Lisa to the Charter School Annual Meeting since she'll be in Anchorage that week for other meetings anyway. The Board voted to send her.

-Lew pointed out the support ACSA got from Stan and Amy Lujan (regarding our budget) at the last School Board Meeting.

-Also from John and Lew, a reminder that in 2 years we have to reapply with the state for our State Charter. That will be a BIG process.

6) Date of next Meeting: Thursday, April 4th at the City Hall